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Privacy Policy for Website Operators

I. Name and Address of the Controller

The controller in accordance with the General Data Protection Regulation (GDPR) and other national data protection laws of the member states, as well as other data protection regulations, is:

RTM Netz GmbH
Kopenhagener Straße 16
D-48455 Bad Bentheim
Phone: +49 (0) 5924 99994-0
E-Mail: info@grouprtm.com

Website: www.rtmnetz.com

II. Name and Address of the Data Protection Officer

The Data Protection Officer of the controller is:

Nicole Fedder
FYNE Beratung GmbH
Seidelbastweg 25
D-49808 Lingen
Phone: +49 (0)591 80036330
E-Mail: info@fyne-consulting.com

Website: www.fyne-consulting.com

III. General Information on Data Processing

  1. Scope of Processing of Personal Data
    We process personal data of our users only to the extent necessary to provide a functioning website and our content and services. Personal data processing occurs regularly only with the consent of the user. Exceptions apply when obtaining prior consent is not feasible for factual reasons and processing is permitted by law.
  2. Legal Basis for Data Processing
  1. Data Deletion and Storage Period
    Personal data is deleted or blocked once the purpose of storage is no longer applicable, unless retention is required by EU or national law.
  2. Data Transmission to Third Parties, Processors, and Joint Controllers
    We only transfer personal data if lawful under applicable data protection law, e.g., to authorities or processors under contract. Transfers to third countries occur only if legally permitted.

IV. Provision of the Website and Creation of Log Files

  1. Description and Scope of Data Processing
    When accessing our website, our system automatically collects data, such as:

These data are stored in log files but are not combined with other personal data.

  1. Legal Basis
    Temporary storage of these data is based on Art. 6(1)(f) GDPR.
  2. Purpose
    The temporary storage of IP addresses is necessary for website delivery.
  3. Storage Duration
    Data is deleted after the session ends.
  4. Objection
    Data collection for website provision is mandatory; users cannot object.

V. Use of Cookies

  1. Description
    Cookies are text files stored in the browser for identification and analytics purposes.
  2. Legal Basis
  1. Purpose
    Technically necessary cookies allow website functionality; analytical cookies help improve quality.
  2. Storage Duration and Objection
    Users can manage cookies in browser settings; deletion is possible anytime.

VI. Contact

Data from user contacts (e.g., email, phone) are processed to handle inquiries per Art. 6(1)(b) GDPR (contractual) or Art. 6(1)(f) GDPR (other inquiries). Data may be stored in CRM systems. Users can object to storage via email, which will stop the conversation.

VII. Contact Form

  1. Data Processing
    Users provide name, email, company, and message. No data is shared with third parties.
  2. Legal Basis
    Consent: Art. 6(1)(a) GDPR; Email inquiries: Art. 6(1)(f) GDPR; Contract inquiries: Art. 6(1)(b) GDPR.
  3. Purpose
    Processing is solely for handling inquiries and preventing misuse.
  4. Storage Duration
    Data is deleted after the conversation ends, additional data within seven days.
  5. Objection
    Users can withdraw consent anytime, and data will be deleted.

VIII. Web Analytics via Google Analytics

Google Analytics collects pseudonymized user data to improve website functionality. Information may include browser type, OS, referrer URL, server hostname, and access time, sent to Google servers in the USA. IP addresses are anonymized. Consent is required via cookie banner. Opt-out options available via browser settings or Google tools. Data is deleted or anonymized after 14 months.

IX. Use of Google Maps

Google Maps displays geographic information. Personal data like IP and location may be transmitted to Google, generally with user consent. Legal basis: legitimate interest (Art. 6(1)(f) GDPR).

X. Social Media & Plugins

Social media plugins (e.g., Facebook, LinkedIn) may transmit personal data to the platforms when users access the website. Users should log out to prevent data association.

XI. Online/Video Conferencing Tools

Tools like Microsoft Teams may process personal data outside our control. Use is voluntary and based on user consent (Art. 6(1)(a) GDPR).

XII. Google Fonts

Embedded fonts from Google LLC may process data; legal basis is either consent (Art. 6(1)(a)) or legitimate interest (Art. 6(1)(f)).

XIII. Rights of the Data Subject

Users have the following rights:

  1. Access – confirm whether data is processed, purposes, categories, recipients, storage duration, correction/deletion rights, source, automated decision-making/profiling.
  2. Rectification – correct or complete inaccurate data.
  3. Restriction – limit processing in certain cases.
  4. Erasure – right to deletion under Art. 17 GDPR; exceptions apply (legal obligation, public interest, research, legal claims).
  5. Notification – controller must inform third parties about rectification, erasure, or restriction.
  6. Data Portability – receive personal data in structured, machine-readable format and transmit to another controller.
  7. Objection – object to processing, including profiling or direct marketing.
  8. Withdrawal of Consent – consent can be withdrawn anytime without affecting past processing.
  9. Automated Decision-Making/Profiling – right not to be subject to solely automated decisions with legal effect or similar significant impact.
  10. Complaint – right to complain to a supervisory authority, especially in the member state of residence, workplace, or alleged violation.

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